Nintex Best Practice: Task Delegation

In my opinion, one of the most valued features of Nintex Workflow 2007 is the "Task delegation". With task delegation, a user can delegate task wich will be automatically created from Nintex Workflow 2007 (by Actions like "Request Approval") between specific dates to a specific user. Cool feature for your next holiday preparations. If you have activated Nintex Workflow in the site collection features, users can set up delegation:

As you see in the picture above, a user can delegate task for the whole site collection in one step as well as for the current site. You can turn of the task delegation in the SharePoint Central Administration (Central Administration - Web Application - Nintex Workflow 2007 - Global settings). At the same section, you can turn on the administrative task delegation.

 

If you turn on the administrativ delegation, site administrators can delegate tasks for other users, wich will be necessary for many scenarios. By default, this setting is turned off.

If now the following question comes up: "Hey, can I build endless loops with task delegation?". No! You can't build delegations like "user A" to "user B" and back to "user A". Ok, users CAN build this, but it don't works endless. Nintex delegate a task only one time automatically.

Greetings,

Andreas

Nintex Workflow 2007 Best Practice: Use the Task Reminder action

Because it isn't clearly for the first time someone use the Nintex Workflow 2007 Task Reminder action, here the trick:
Use the "Run parallel actions" action for the correct setup. If you put the Task Reminder action behind your Request Approval or Flexi Task action, it wan't work.

Regards,

Andreas

Nintex Workflow 2007 Best Practice: Notifications by Workflow Error

This is the firts post in the "Nintex Workflow 2007 Best Practice" series I would like write down. Create an deploy workflows with Nintex Workflow would be very easy and quickliy to do, but there are some points you better have to consider before you let your users playing with a productiv workflow. One of these points ist the notification setting by Workflow error. By default, the workflow initiator will get a email if a workflow crashs. The initiator as an unmindfull enduser often will be courios and scared by automatically sent Error Emails from a system. As an administrator, you can prefend your needy users from this situation with a simple setting.
Switch to the "Message Template" settings on SharePoint site levels. Here you will find the following options:

I don't think I've to explain the settings for this. Pherhaps this settings will be overlooked so often because there are only to find on site level, not in Central Administration...

Regards,

Andreas